Membership Requirements (DMC Field Trip Sharing Program of the SFMS Field Trip Committee)
SFMS clubs that want to participate in the DMC must meet all the requirements below
The club must fill out and email a DMC membership application form to the DMC Coordinator at firstname.lastname@example.org The membership application form is available for download by clicking here and is also available on the main DMC page here
The club must be a fully paid and active member of the Southeast Federation of Mineralogical Societies, Inc. Only clubs in the SFMS may participate in the DMC Field Trip Sharing Program.
The club must be covered by field trip liability insurance for the current year. DMC member clubs must continue insurance coverage every year to remain in the DMC.
TWO or more e-mail addresses must be provided to coordinate the set-up and distribution of field trip information to the DMC Coordinator. Because all DMC communications are via email, multiple email contacts are important to ensure the club receives those communications including field trip notices, trip cancellation information, rule changes, etc.
The club’s board of directors must agree in their official meeting minutes to host a rock, mineral, or fossil field trip to a location that can accommodate at least one member per DMC member club. The club as a whole must commit to the responsibilities of being a member of the DMC program.
The club must agree to provide the DMC Field Trip Committee with a specific, non-conflicting, future month in which it will host its DMC field trip. The DMC Coordinator will provide an initial range or list of months from which the club must choose. Subsequent hosting month/year is determined in DMC membership renewal.
When choosing a collecting location for hosting a trip, the club must agree to abide by the DMC field trip rules detailed in the membership application form (also available by clicking here)
If possible, the club should provide members to act as guides at its hosted field trip. These members should be familiar with the collecting location and should stand ready to identify specimens and to direct field trip attendees to more productive areas.
The club must agree to provide the DMC Coordinator with a completed field trip form for its DMC trip. Field trip rules and trip submission rules detailed in the membership application form. They are also available here, as well as in the field trip form that is available for download by clicking here and on the main DMC page here
DMC field trips can be published as an "official" field trip for the club’s own members only. A club must not invite members of the general public, clubs that are not members of the SFMS, or SFMS member clubs that are not covered by field trip liability insurance. Only clubs that are members of the DMC may attend DMC field trips. If a club is not a member of the DMC but their members attend a DMC trip, they are not contributing to the program by hosting a trip, but they are receiving the benefits of the program. That is not fair to the DMC member clubs who work hard to provide great trips. DMC trip leaders may use their discretion to invite individual members of an SFMS club that is covered by field trip liability insurance and is not a member of the DMC, but not the entire club.
Renewal is due upon completion of the club’s hosted trip. A hosting reminder with the latest month/year the club can choose will be sent at least one month before the club’s hosting month.
Hosting month/year must be a non-conflicting, open month/year i.e. only one DMC trip is allowed per month. Exceptions may be granted depending upon individual circumstances.
The club must choose an open month from the next available month through the latest month provided by the DMC Coordinator. Details for calculating the month range are in the membership application form and are based on the number of DMC member clubs at the time of renewal.
Any member club that has not renewed within six (6) months of completing their hosted trip will be suspended from attending DMC field trips and will not receive DMC field trip notifications until it renews.
Any member club that has not renewed within twelve (12) months of completing its hosted trip will be dropped from DMC membership. The club will not receive DMC field trip notifications and cannot attend DMC field trips. The dropped club cannot re-apply for membership in the DMC field trip sharing program for at least 1 year after being dropped. After 1 year, the club may submit a membership application and must meet all current DMC membership requirements to rejoin.